Aureus Advisory Partners
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MULTI-STATE PAYROLL COMPLIANCE
Hired in a New State?
We'll Get You Registered Before Payday.
Payroll can't run without state withholding and unemployment account numbers, and without your payroll provider properly authorized to file on your behalf. We handle both, plus any required Secretary of State filing.
Flat fee, no call required.
Registering in more than one state? Select all your states in one order, pricing totals automatically.
​What's Included
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State withholding tax registration submitted
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State unemployment (SUI) registration submitted
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Secretary of State foreign qualification filed, when required
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Local registrations where required (Ohio, Pennsylvania, and others)
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Reporting agent/TPA authorization confirmed or completed for each agency, so your payroll provider can actually file and pay on your behalf, not just hold the account number
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Registration filed directly with each state agency on your behalf, under proper signed authorization
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Account numbers, credentials, and rates entered into your payroll system, with configuration verified
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A new-state compliance one-pager covering pay frequency rules, required notices, and your workers' comp flag
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All account credentials and confirmation numbers sent directly to you once complete
Pricing
Category | First State | Each Additional |
|---|---|---|
Standard state | $475 | $395 |
Complex state (local or municipal income tax system) | $675 | $595 |
Add-ons
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Rush processing: +$200/state
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Local jurisdiction registration by employee address (PA, OH): $35/employee for the first 10, $20/employee for 11 to 25, capped at $500/state
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Secretary of State foreign qualification (when required): $250/state
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Manual reporting agent/TPA authorization (when an agency requires a notarized or paper filing instead of a self-serve portal): $75/instance
Need a registered agent in that state? We'll take care of getting that set up for you as part of the process.
Complex states are ones with a local or municipal income tax system, fixed information that doesn't depend on your specific business. We'll flag which of your selected states fall into which tier, and which agencies require manual authorization, before you check out. Our timelines refer to submission of your registrations, not the state agency's issuance of your account numbers. Processing times vary by state and are outside our control.
Many businesses don't realize state registration is required until problems begin appearing
Businesses often assume payroll systems automatically handle state registration requirements. That assumption creates risk.
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Common triggers that reveal a registration gap: notices arriving from states where accounts were never established, unemployment filings being rejected, employees added in new states without proper setup, or a payroll provider unable to file because it was never authorized as your reporting agent.
Our Process
1
You select your states and complete a short checkout. No call required.
2
We confirm your state's requirements and flag anything unusual before filing.
3
We submit your withholding and unemployment registrations and log every confirmation number.
4
As account numbers are issued, we enter them into your payroll system and verify the configuration.
5
You receive a confirmation packet and your new-state compliance one-pager.
Frequently asked questions
How fast will my registration actually go through?
Standard processing is 5 business days from when we submit. Rush processing (+$200/state) moves that to 48 hours. Either way, that's how fast we file, not how fast the state issues your account number, which depends on the state and is outside our control.
How do you decide if my state is “standard” or “complex”?
It's based on whether the state has a local or municipal income tax system, fixed information that doesn't depend on your specific business. We'll show you the tier for each state you select before you check out.
Will I need to sign anything?
Yes. Right after checkout, you'll be redirected to the engagement letter to sign electronically, which includes authorization for us to file your registrations directly with each state. It takes a few minutes and doesn't require a call or meeting.
Why do I need reporting agent authorization if my payroll system already has the account number?
Having the account number in your system doesn't automatically mean your provider can file returns or remit deposits on your behalf. Many agencies require a separate authorization step. We confirm this is done for every registration, not just assumed.
Is that authorization included, or extra?
When the agency handles it through a self-serve portal, it's included. When an agency requires a manual, notarized, or paper authorization instead, that's a $75 add-on per instance, since it takes real time to complete correctly and some agencies reject forms filled out wrong.
What if my employee already started working in this state?
Tell us the actual start date during checkout. If work already began before registration, that can create backdated liability, and we'll flag it rather than let it surface later.
Do you actually enter the account numbers into my payroll system?
Yes, that's included. We'll need access granted after checkout so we can enter the numbers and verify the configuration ourselves.
What if my state requires Secretary of State foreign qualification?
We'll identify that during processing and file it for $250/state. If the state also requires an ongoing registered agent, we'll take care of getting that set up for you as part of the process.
What if my state requires a local registration too?
States like Ohio and Pennsylvania tie local registration to employee addresses. That's priced per employee: $35 for the first 10, $20 for 11 to 25, capped at $500 per state.
What if my situation is more complicated than a standard registration?
If something non-standard comes up, like a classification question or back liability, we pause and quote that piece separately before doing any work outside the original scope.